Management Services Property & Facility Management

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WHY CHOOSE PODOLSKY|CIRCLE FOR YOUR MANAGEMENT NEEDS?

Property and Facility Management is the “action phase” of Podolsky|Circle’s services. Strategic planning, budgeting, strong tenant relations, detailed record keeping and consistent operating expense control is everything clients require – and expect – from a superior property management company.

Bottom line matters. Big or small, each client receives the same amount of hands-on attention from our team. We maintain the utmost professionalism and never underestimate the value of responsiveness to tenants, or the need to provide clients with the best possible service in the most cost effective manner.

Podolsky|Circle differentiates itself from the large firms by bringing over 40 years of real estate ownership and operating experience to its clients. As a testament to our top quality team, we have been named multiple times to Crain’s Chicago Business’ annual list of “Largest Property Management Firms”.

HOW DOES PODOLSKY|CIRCLE REDUCE OPERATING COSTS AND ADVOCATE TENANT RETENTION?

Podolsky|Circle’s primary concern is exercising preventative practices to avoid physical crises and unexpected costs. Our philosophy of proactive management results in minimal disruption to occupants while lowering operating costs and risks.

Our vendor relationships and volume buying power assure competitive pricing and exceptional service. Contracts are bid on a regular basis to minimize costs and maintain state-of-the-art management practices.

Maintaining strong relations with owners and tenants demands a qualified, experienced and involved manager. Lower operating costs and frequent communication result in higher tenant satisfaction and retention – and that equals increased residual value.

WHAT PROPERTY AND FACILITY MANAGEMENT SERVICES DOES PODOLSKY|CIRCLE PROVIDE?

Among our many responsibilities regarding overall operation of the property are the following services:
 
ACCOUNTING AND FINANCIAL REPORTING

  • Using Commercial Property Management and Accounting software, we employ a comprehensive approach tailored to each client’s needs, including Accounts Payable Processing, Cash Management, Tenant Invoicing and Collections, Standardized Reporting, Record Keeping and Operating Performance Analysis. Detailed budgets are prepared on an annual basis.

 
PREVENTATIVE MAINTENANCE PROGRAMS

  • On-going review of building systems and scheduled maintenance programs are implemented and monitored by Podolsky|Circle. Tenant spaces are reviewed to assure lease compliance. Vacant spaces are cleaned and prepared to enhance marketability.

 
CAPITAL EXPENSE MANAGEMENT

  • In addition to capital outlays for tenant improvements, physical systems, roofs, parking lots and other building elements need replacement over time. Podolsky|Circle prepares detailed scopes of work to ensure bids are consistent and comprehensive, and offers in-house Construction Management Services to oversee tenant and capital improvement projects.

 
VENDOR AND TENANT RELATIONS

  • Vendors are used for janitorial, security, ground maintenance and repairs on a regular basis – we remain objective by not maintaining our own crews. The Property Manager makes frequent visits to the property to maintain tenant relations and verify vendor performance. For larger properties, on-site management and engineering can be provided.

 

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